Managing Your Award – Purchasing
Once a proposal has been awarded, the grants manager will set up a project specific account number in the BTI financial system. This account number should be used for all expenses incurred for that project, including travel requests, reimbursement requests, purchase requisitions, etc.
Only two individuals are allowed to authorize expenditures for an individual account number. The Project Leader (typically the PI) may authorize expenses up to any dollar amount and the second designated authorized signee may only approve expenses under $1,000. The grants manager will work with the PI to secure the proper paperwork for designating signing authorities.
To charge expenses to a grant, write the full account number on your purchase requisition and obtain the appropriate signature. To assign purchasing privileges to new members of your team, the primary investigator should contact their grants manager.