A no-cost extension extends the project period beyond the project end date, at no cost to the sponsor, to give the PI some additional time to complete project work. There is no additional funding, as the phrase “no cost” suggests. A no-cost extension should be requested before the award end date as specified by agency, when all of the following conditions are met:
- There is a programmatic need
- No term of the award specifically prohibits the extension
- Funds are left in the project budget to support the no cost extension period
- The project’s originally approved scope will not change
Under the Uniform Guidance, federal agencies are allowed to waive the prior written approval requirement for one-time extension requests of the period of performance up to twelve months. When the agency waives this requirement, the authority to approve the no-cost extension request is delegated to the Grants Department; the PI is still required to submit a prior approval form. This request must be made at least 30 days in advance of the project end date.
Second NCE’s or any extension exceeding twelve months require sponsor approval and must be submitted at least sixty days in advance of the project end date.
Cost reimbursable projects awarded by nonfederal agencies, including state, foundations, and industry funded awards typically require prior approval from the sponsor.
BTI may approve an extension of fixed-price awards without sponsor restrictions for a maximum of two years after the project end date if the similar research is continuing. Otherwise, the project will be reviewed for completeness of deliverables and expenditures.