BTI Communications Project Planning Form

  • NameRoleEmailNotes 
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  • Who will be seeing this product, and where? When, and why?
  • Please attach a description of your project in as detailed a manner as possible, so that the timeline can be accurately planned.
    Accepted file types: pdf, docx, doc.
  • Questions to consider:
    • Are there competing deadlines to consider, and are all collaborators aware?
    • What are the time and fiscal restraints that could limit the scope of this project, and are expectations in line with these?
    • Do we have the in-house expertise (or time capacity) to complete the project, or will we need to hire external services?
    • If the project is a video, how many minutes will it be (60 seconds can take up to 16 hours to produce)? Will it require narration or narration, offsite shooting, etc?
    • If it is a web or print project, how many pages will be involved, will designers need to be hired?
    • Do not forget about plans for distribution, and any associated costs or labor time.
  • If any expenses will be accrued (during production or distribution), please attach a project budget.
    Accepted file types: pdf, doc, docx.
  • TaskPerson(s) responsibleDate DueNotes 
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  • A copy of your submission will be emailed to you for your records.
  • By typing your full name above you are stating that you approve all information included in this submission.
  • Project is pending approval until form is printed, signed and sent back to you

  • Approval: I agree that the above project timeline and project scope are reasonable, barring unexpected changes. Significant changes to the scope of the project will require a revisiting of the timeline and deadline, as well as additional approval.

    Keith Hannon
    Associate Director for Communications and Alumni Relations

    Additional Approval: If this project is new (not part of the annual plan), the VP of Institutional Advancement will also need to approve.

    Stephanie Meyer
    VP for Institutional Advancement